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Important Documents for Every Business

Kevin Gardner Dec 10, 2019
A company uses documents to analyze its productivity, communicate with suppliers and employees, and for transaction purposes. Business documents can range from a brief text message or email to a complex legal contract.
Some documents can be prepared by the business owners or employees, while others must be made by professionals, such as lawyers and accountants. Business documents give proof of any transaction or deals that happen in the business.
That’s why they should be written well. Also, documents have an essential role in protecting your business interest in the course of their lifetime. That’s a reason enough to understand some standard documents that every business requires.

Employment Contract

Employment contracts are a requirement by the law. However, you also need an employment contract to set the tone of your company. The arrangements are an excellent way to set out clear expectations between your business and its employees.
An employment contract sets out clear expectations for an employee as well as the employer, which lays a foundation for a mutual relationship. The agreement covers aspects, such as sickness, pay, working hours, termination, and benefits.

Financial Documents

Every business needs financial documents for its internal use and external purposes. For instance, you need financial records to stay within your budget and file tax returns. You need some of the financial documents when filing tax returns for your business.
Financial reports include paid bills, tax reporting forms, such as w2 forms, bank statements, receipt records, balance sheets, and income statements. Additionally, financial documents are essential in determining the economic success of your business and the areas that require improvement. You may also use them for the budget proposal.

Business Plan

Almost every business requires a business plan. A business plan is the document you may have to produce when seeking business funding.
A business plan should state the problem that your business aims to solve, how you plan to solve it, and why your business is the most suitable to resolve the issue at hand. A business plan also provides a direction for your business.

Meeting Minutes

The other document that your business requires is the meeting minutes. States require companies to document the proceedings of major meetings. Minutes keep an official account of things that were done and talked in a business meeting.
You should also include decisions or actions taken. It’s essential to detail your minutes so that they serve as the institutional memory for your business. Meeting minutes ought to include time, type of meeting, detailed attendance, votes, and actions taken during the session.

Confidentiality Agreement

A non-disclosure agreement is one of the vital business documents you will require. The report protects your business ideas and intellectual property when sharing information with other businesses or individuals. A confidentiality agreement is an effective way of making sure that the information you share is not publicized or exploited.
A non-disclosure agreement gives you a basis to take legal action in the event of a breach of contract. It prevents further breaches and helps your business to recover damages.

Privacy Policy

Privacy policy and terms of service documents are among the most prepared business documents these days. They are legal documents that govern the terms and conditions for using a mobile app or a business website. The documents contain a set of terms that a web application or website user is governed by when using the app or web.
A privacy policy document outlines how a user is allowed to use the data and information they collect from your mobile application or website. You need a privacy policy document for trust, security, and online payments.
Having the right legal documents is essential, whether your business is big or small, new or already existing. Proper legal documents can save your business from problems or trouble that derail companies. Additionally, these documents allow you to comply with state laws, which prevent legal disputes.